 Mark Hartman was sure that his bank would recognize immediately the $21,000 overdraft on his checking account as a mistake. A stranger's check from another bank had been drawn incorrectly from Hartman's account at Wells Fargo. A computer glitch. Certainly the slip-up would be fixed with a quick phone call.
Wrong. It took 10 days and a visit with a branch manager to correct the mysterious mistake. In the three years since, Hartman has become an authority on how to complain when a bank does something wrong.
Lots of things can go wrong: A bank can lose a deposit, credit you with the wrong amount for a deposit, count one ATM withdrawal twice, accidentally add an extra 0 so that your $100 check turns into a $1,000 debit, transfer money to or from the wrong account, charge you fees that you shouldn't have to pay, fail to use the overdraft protection that you signed up for, or mess up so spectacularly that you end up scratching your head in puzzlement, which is what happened with Hartman.
Through his own experiences and the ordeals of others, Hartman has earned guerrilla expertise in complaining to banks. He objects about even minor goofs -- the sorts of errors that less-assertive people don't take the time and effort to fix. And his slow-burning anger about the overdraft led him to create and maintain an anti-Wells Fargo Web site. He says hundreds of site visitors have e-mailed him to share their experiences.
Pick your target -- and your weapon
His No. 1 piece of advice: Complain in person and not over the phone.
"Forget customer service lines, unless you want a simple balance inquiry," the Fort Collins, Colo., resident says.
But don't complain to a teller, and don't start out by writing a letter to the bank's president.
"Tellers are simply there to make deposits, withdrawals, encourage the use of automated machines and upsell the customer," Hartman says. "In my observation, and after reading hundreds of letters from other consumers that have had troubles with banks, sending a letter is of little or no value and starting at the bottom of the employee hierarchy is equally useless."
So aim at the middle of the hierarchy: the branch manager. Hartman suggests that, if you can, talk in person with the manager of the branch where you opened the account.
"Humans are sympathetic by nature and often want to avoid confrontation, and this works in the customer's favor only if he or she appears in person at their branch office," he says. "There are undoubtedly exceptions, but for the vast majority of your consumer issues, this technique gets results with the least amount of wasted time. This is especially true when your problem is rather complex or involves a large sum of money."
Belt and suspenders
It helps to adopt a belt-and-suspenders approach by backing up your meetings and phone calls with letters, says R. Stuart Phillips, a lawyer in Poulsbo, Wash., who practices a lot of consumer law. Contrary to Hartman's advice, Phillips says it doesn't hurt to try to settle matters over the phone, at least initially.
"I always recommend taking as many bites of the apple as possible," Phillips says. "I think there's a great benefit to calling first and being as polite as possible. Being confrontational isn't usually the most effective way to do things." But if phone calls don't work, try working out the problem face-to-face.
Whether you talk to someone on the phone or in person, get the person's name and title, then try to secure a promise that some action will be taken by a certain date. Summarize the discussion in a letter and send it to the bank. Keep a copy.
"The letter gives you a paper trail that you can use as you go higher," Phillips says. The letter can be used to prove that you took timely action.
An attorney-free approach
And, please, Phillips pleads: Don't go to a lawyer before you talk to someone from the bank. First try to resolve the problem yourself.
"Don't make a federal case out of everything," Phillips counsels. "Don't sue them. Send them a letter."
Some visitors to Hartman's Web site have e-mailed him accusations that he made a federal case out of his problem with Wells Fargo. It was fixed in 10 days, they point out, and he suffered no lasting harm. Hartman replies that the error should have been resolved with a short phone call capped with an apology.
What does Hartman's advice mean for people who bank over the Internet and don't have a nearby branch to walk into? It means they have to be ready to spend a lot of time on the phone, sometimes bouncing between customer-service and technical-support employees.
On the phone, your request to speak with a manager results in what is called an "escalation," in the jargon of customer-service professionals. These managers often act as a go-between with people who have the power to solve your problem. The frustrating process is one reason to choose an online bank carefully.
Getting it fixed
Other tips for complaining effectively when a bank makes a mistake:
Before you complain, write a note to yourself describing the nature of the problem and what you want the bank to do about it. This will help you discuss the matter briefly and clearly -- and you're offering a possible solution, not just presenting a problem.
Complain as soon as possible. This is especially important when you're dealing with financial institutions because you have a limited time to complain after you receive notice of a problem, such as a bank statement.
Assemble all the papers you need, such as canceled checks and account statements, and be prepared to hand over copies.
Remain calm.
If an employee is unable or unwilling to help, contact someone higher up.
Don't be coy when someone asks you your name, address and phone number.
Threatening to alert the media probably won't get you anywhere. On the other hand, reporters are always happy to tell a tale of corporate misdeeds or incompetence. |
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247 days ago by K.Amarnath Reddy [